Our records of accounts are centrally kept at the office. We keep cash books to records, all payments and receipts. There are quarterly budgets and activity work plans. Disbursements are made every month after the funds for the previous month are fully accounted for.
Budgets for activities are prepared by team leaders. Certified by the Coordinator approved by the Executive Director and presented to the accountant for payment. Payment vouchers are prepared by accounts, which pay to the team leaders after they have signed the payment vouchers. After the activity, the team leader prepares financial reports to accounts and activity reports to the Coordinator.
Every quarterly management team sits to review reports of the previous quarter vis-a- vis the plans and re-evaluate the plan for the next quarter. There is also an annual planning and evaluation meeting by all staff.